End of Season Team Party Rentals Lincoln RI: A Roster-Size Budget Planner for Coaches
Answer: Size a Lincoln end-of-season team party by roster first. A dozen young soccer players need one sports bounce house, popcorn and two tables (about $250 in listed prices); a 20-player football or cheer squad lands near $700 with a second game and a hot dog cart; a whole program can share an obstacle course for about $1,100. Split across families, that is usually $20 to $36 per player. Book a Lincoln school gym or cafeteria at least 20 days ahead, and call (508) 203-5946 to hold your date.
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When the last whistle blows in November, the team parent inherits one more job: the party. This planner works backward from the roster, because that number sets the venue, the rentals and each family's share. Each dollar figure comes from a current listing on ajtbounce.com and covers a single rental day.
Count heads before you price anything
Write two numbers on the back of the schedule sheet: players, and everyone else. Once parents, siblings and grandparents come along, a 15-player team can easily fill a room with 40 or more people. Players drive the activity list; the full head count drives seating, food and room size.
- Under 15 players: one inflatable keeps everyone busy.
- 15 to 25 players: add a second station so nobody stands in line for long.
- Several teams: plan rotations and a bigger room.
Pick the Lincoln venue that matches the head count
School buildings. Lincoln Public Schools rents rooms through an Application for Use of School Buildings, due at least 20 days before the event with payment and an insurance certificate. Under the district's community-use fee policy, a Lincoln 501(c) nonprofit (Category II) pays $20 an hour for the Lincoln Middle School gymnasium, $40 an hour for the Lincoln High School gym or an elementary cafeteria without kitchen use, and $50 an hour for the high school cafeteria. School-sanctioned teams fall under Category I at no charge, and businesses pay more. Three hours in the middle school gym comes to about $60 for a nonprofit league.
Town parks. Lincoln Parks and Recreation permits Albion, Lonsdale, Manville, Saylesville, Lime Acres and Quinnville parks plus Chase Farm with a two-week minimum notice: $50 for residents or $100 for non-residents, plus a $40 key deposit (another $40 if you need bathrooms). Parks close at dusk, and the town's rental page says requests open March 1, so phone the office at 401-333-8416 before you count on a late-fall date.
Lincoln Woods State Park. Shelter reservations and fees run from the second Saturday in April through October 31; after that, sites are first come, first served. An organized group gathering should still call the park office at 401-723-7892, since some events need a Special Use Permit filed at least 30 business days ahead.
The library and the backyard. The Louisquisset Room at the Lincoln Public Library, 145 Old River Road, holds 65 and is offered to non-profit groups by reservation (401-333-2422), better for a quiet awards meeting than a bounce party. A small roster can also fit in a host family's yard.
Three budget tiers by roster size
| Roster | Sample lineup | Listed rental total | Per player |
|---|
| About 12 players (U6 to U8 soccer) | Sports Bounce House $100, two 6' tables $20, 24 white chairs $60, Popcorn Machine $75 | $255 | about $21 (12 players) |
| About 20 players (football or cheer) | Patriots Bounce House $200, Giant Baseball and Darts $300, Hot Dog Cart $75, four tables $40, 40 chairs $100 | $715 | about $36 (20 players) |
| 40 or more players (whole program) | 40' Ultimate Challenge Obstacle Course $450, Double Dunk Basketball $300, Gaga Pit $150, Popcorn Machine $75, Cotton Candy Machine $75, six tables $60 | $1,110 | about $28 (40 players) |
The totals add up posted item prices only. Your venue fee sits on top, and the quote you get when booking is the number to collect against.
Matching the rentals to soccer, football and cheer
- All-Star Soccer Bounce House ($350): a giant soccer-ball design, and its page names sports banquets as a fit.
- Sports Bounce House ($100): a basketball hoop inside, 13 by 14 ft of floor and 17 ft tall, so measure the gym ceiling before booking it indoors.
- Patriots Bounce House ($200) and Patriots Ring Toss Game ($250) for football families; neither page lists dimensions, so ask us.
- Giant Baseball and Darts 2 In 1 Game ($300): double-sided, 16 by 5 ft and 16 ft tall.
- Double Dunk Basketball Game ($300, two hoops, 10 by 14 ft, 15 ft tall) or Dunk Connect Challenge ($400), a basketball take on Connect Four.
- 40' Ultimate Challenge Obstacle Course ($450, 40 by 11 ft, 12 ft tall) or the 30' Elite Challenge ($400, 30 by 10 ft, 10 ft tall) for relay races between teams.
- Gaga Pit ($150): the dodgeball-and-tag game played inside an enclosed pit.
- Inflatable Finish Line ($200): an arch players can run through as each name is announced.
Our Ultimate Sports Showdown Package pairs the Double Dunk with a sports-themed bounce house; check its page for the bundle rate. Fields seldom have a usable outlet, so ask whether your setup needs a 3400W generator ($150, delivered with fuel).
Splitting the bill among team families
Divide by players, not by families, so a household with two kids on the roster pays twice and a sibling who only watches pays nothing. Collect a week ahead and hold about 10 percent back for trophies or a coach's gift. A season sponsor may cover the inflatable in exchange for a thank-you sign.
Running the awards hour
A two-and-a-half-hour block works well: 60 minutes of open play, 30 minutes of food, 20 for awards, then a final round on the inflatables while parents pack up. Hand out trophies while kids are seated, and shoot the team photo before food, while jerseys are clean. Assign one parent to watch each inflatable at all times, and keep shoes, food and drinks off the vinyl.
Food stays simple. The Hot Dog Cart ($75) cooks up to eight hot dogs on its roller and holds buns and condiments; you bring the hot dogs and drinks. For dessert, add the Popcorn Machine or Cotton Candy Machine at $75 apiece; you buy the kernels and sugar separately.
November dates and daylight in Lincoln
Lincoln students are off on Election Day (November 3), Veterans Day (November 11) and for Thanksgiving recess (November 25-27), and holiday recess runs December 23-31, per the district's 2026-2027 calendar. Hebcal lists a Lincoln sunset of 4:33 PM on Saturday, November 7, 4:20 PM on November 21 and 4:17 PM on November 28, so an outdoor party at a town park should wrap by about 4. For an outdoor date, the weather call is yours by 8 AM on party day, with a free rain date or store credit within 12 months under our weather and cancellation policy.
Permit and insurance checklist
- School building: signed application, principal's signature, payment, and a certificate naming Lincoln Public Schools as additional insured, filed 20 or more days out.
- Town park: request form two weeks out, a $1 million certificate naming the Town of Lincoln (the town also accepts a Gather Guard TULIP policy), and the key picked up at Town Hall the Friday before.
- More than 200 people at a town park needs a special use permit from the Town Council.
- For the rentals themselves, AJT can provide additional insured certificates.
- One parent named to meet our crew.
Reserve for your Lincoln team
Send the roster size, guest count, venue and date, and we will suggest a lineup that fits. Team parents can phone the shop at (508) 203-5946 or fill out the form on our contact page any time. Lincoln orders are dispatched from Greenville, and that office (401-445-5951) can answer Rhode Island scheduling questions. Neighboring towns on our route include Cumberland, Smithfield, North Smithfield, Pawtucket and Central Falls.
FAQ: Lincoln team parties
What does a Lincoln nonprofit league pay for the middle school gym?
The district fee schedule lists $20 per hour for a Category II Lincoln nonprofit with a 501(c) certificate. Apply at least 20 days ahead.
Is a shelter at Lincoln Woods free in November?
Reservation fees apply only from mid-April through October 31, so November sites are first come, first served. Organized groups should still call 401-723-7892 about a Special Use Permit.
Which AJT games suit players who would rather compete than jump?
Giant Baseball and Darts, the Double Dunk, Dunk Connect and the Gaga Pit all keep score in some way.
Do we supply our own hot dogs with the cart?
Yes. The cart rental covers the equipment only; hot dogs and drinks come from you.
Can our awards night use the library's Louisquisset Room?
It is available to non-profit groups by reservation and holds 65. Call the library to confirm your gathering qualifies.
Which November weekdays are Lincoln schools closed?
Tuesday, November 3; Wednesday, November 11; and Wednesday through Friday, November 25-27.
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